Survivor Conference 2017: Fog Cancer FAQsMarch 6, 2017
Now that registration for Survivor Conference 2017: Fog Cancer has been open for a few weeks, we have seen some trends in the questions people are asking. Here’s a little info that might help as you start making plans!
Q: Where and when is the 2017 Conference?
A: The 2017 Conference is happening in St. John’s, NL from June 1-5, 2017. The Comfort Inn Airport is hosting us for this year’s conference.
Q: How do I register for the Conference?
Q What does the registration fee cover?
A: The registration fee covers accommodations from Thursday night to Monday morning, meals from Thursday night to Sunday night, and a wide variety of workshops on topics that are relevant to young adults affected by cancer.
Q: I cannot afford the registration fee and/or my travel to St. John’s. Is there anything YACC can do to help?
A: We don’t want your finances to keep you from our events and we have various financial assistance options. There’s a spot to indicate if you need financial assistance in the registration form, and Lesley will connect with you directly to figure out the options that work best for you.
Q: Do I need to book my own accommodations? What is the cost of these accommodations?
A: Your accommodations are covered for the duration of the conference (Checking in Thursday, June 1; Checking out Monday, June 5). Once your registration is confirmed, we will take care of the booking and the room fees.
However, if you want to come early/stay late in St. John’s, you will need to arrange (and pay) for those accomodations yourself. Please be sure to make your own arrangements for any additional days.
Q. I require special assistance or have dietary restrictions, whom do I contact?
A: There is a section on the online registration form where you can list any special needs. You can also email firstname.lastname@example.org if necessary.
Q: What happens if I need to cancel my registration?
A: We know many things can happen between the time you register and the time you check-in at Survivor Conference. You will receive a full refund if you need to cancel before May 9, 2017. We will look at options for anyone who needs to cancel after May 9, 2017 for the following reasons:
• Health issues
• Death in the family
• Family emergency
If you are registered and you need to cancel due to personal reasons, you must email email@example.com.
Q: How many people are in each room and can we chose our roommates?
A: There will be two people in a room. If you are bringing a supporter, we will make sure you are able to room with them. For those of you coming on your own, you can request to share a room with another survivor if you know someone else who is coming. Otherwise, we try to match roommates based on gender, age, and diagnosis.
Q: My abilities change day to day. Will I be able to change my choices based on my abilities that day?
A: We absolutely want you to have the best experience possible at the conference. If you are not feeling up to participating in the free time activities or evening activities, please feel free to take some relaxation time. If on the day you are feeling better than ever, we hope you will take in everything you can.
We do encourage you to attend all of the group presentations and workshops, but if you are unable to do so, please let a staff member or your roommate know.
Q: I might have other commitments during the weekend of the conference; am I able to come and go over the weekend?
A: Currently our Survivor Conference is not set up for people to come and go. It’s designed for participants to attend the whole conference.
The conference brings together a group of people who “get it” to connect and learn. Through the conference, we want to give you information that you can use to regain some of the control you may have lost — or felt like you lost — while dealing with cancer to help you move forward, and to feel supported while doing it. This takes time to do, and people won’t get the full experience or benefit if they are missing parts of the conference.
Over the past couple of years, we have had an overwhelming amount of interest in the Survivor Conference and have had a wait list of people who we are unfortunately not able to fit in. If participants were to leave for parts of the conference, it would mean an empty seat that may have been filled by someone on the wait list who could have attended the whole event.
Q: What insurance/medical travel insurance do I need?
A: Each province and personal insurance is different. Please make sure you consult with your provincial body and/or personal insurance to determine what you would need when travelling outside of your province. Also, do not forget to bring along your medical card, insurance cards, and photo IDs.
Q: What happens to the money I fundraise if it is more than the cost of my plane ticket to the conference?
A: Any extra money raised by conference participants goes directly into the Expansion Pack. There are typically 10-15 young adult patients/survivors left on the wait list each year, and the only way to get them to the event is with extra funds. This extra money will help add spaces to bring your “brothers and sisters” to the conference.
Q: What is the dress code for the Conference?
A: We want you to be comfortable — no three-piece-suits are necessary for Survivor Conference. Feel free to wear your “Saturday best” such as your jeans and sneakers, jogging pants and flip-flops, and anything else that you can chill out in and be comfortable.
Some participants do like to bring something a little fancier for the “after party” on Sunday, but we just want to you be comfortable.
Q: My question is not listed in this section, who do I contact for more details?
A: Please contact Lesley Morrissey, community engagement manager at firstname.lastname@example.org or via phone 709.700.1977.